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4 Reasons To Organise Your Business Files

Posted on Dec 21, 2020
By Kerry Anne Nelson
3 min read
kensington Workplace Process mapping
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Business Filing…

I heard you yawn from here!  😉

It might seem like a bit of a boring topic. But the reality is that a chaotic workplace equals poor business outcomes. Did you know that over the course of our lifetime, we will spend a total of 3680 hours (or 153 days!), searching for misplaced items? Now even in everyday life losing something can be really frustrating. But when your business success is riding on being organised and well managed, it becomes downright stressful. Stressful for you, and also for your team members trying to do the right thing.

kensington Workplace Process mapping

“For every minute spent organising an hour is earned” Benjamin Franklin

Taking the time to organise your online business filing is smart. You as the owner will develop confidence in your team’s ability to work well. You will know that your assistant, your managers, and the people in your team are going to be able to find everything they need to work.

You’ll also be able to have genuine pride in the behind the scenes aspects of your business. Things won’t be as messy and chaotic, and you won’t have to feel like you’re covering up. Everything will be in its place for you and you’ll feel great about it.

The benefits for you to organise your business files are clear on the surface. Let’s dig a little deeper to see more reasons for you to get into it.

For you as the owner:

The most important benefit for you as the business owner is having the time and headspace for strategic thinking. Strategic thinking is vital for the long-term success of your business. Having clearly organised business files allows you to look at the bigger picture. Instead of running around putting out fires, you’ll be calm, and you’ll be able to think clearly about the future direction of your business.

For your team:

When business files are properly set up, it provides a really smooth workflow environment, so your team is definitely going to benefit, particularly the key leaders in your business. Knowing everything will be beautifully presented and in its place, they’ll experience the satisfaction of a job well done. When things are organised at work, they are not stressful and messy. So your team will have calm, confident independence.

For your clients:

Your clients are also winners when you properly organise your business filing. First of all, they’re going to enjoy faster, more efficient results. You will be able to deliver quickly and deliver well because you’ll have everything you need at your fingertips. You’ll be able to deliver consistently excellent experiences to them. Of course, this means they will be thrilled to refer others to your business. Your filing has a direct correlation to how well you can serve your clients.

For your future:

Now, for your future as a business owner, the biggest benefit of organising your online files is freedom across every area of your life. Lifestyle freedom can only start when things are running smoothly at work. In your business and personal life, you’ll finally have time to think and grow. You can choose new projects with real clarity. You’ll be able to expand into new markets and employ new team members. All because you’ve got things running well and growth can happen effectively. Create a new future for your business, for your family, and for yourself. All from taking the time to organise your business filing efficiently.

So they’re the reasons why I want you to prioritise cleaning out your online files. At the end of the day, you started your business to make a difference, whilst enjoying a lifestyle of freedom for yourself and your family. Organising your business files is a significant step to achieving all of that, and your whole team will benefit!

This time of year is the perfect time to begin. So why don’t you go ahead and get started?

Wasting time trying to find documents and files?

The average worker wastes an hour every day just trying to find the documents they need.

You need a system that puts any digital file at your fingertips in 10 seconds or less.

Click below to take a virtual tour of our simple online filing system – easy to replicate for your business and a quick win for productivity.

Kerry Anne Nelson
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About Kerry Anne Nelson

Kerry Anne Nelson is the founder of Operation Verve and is a qualified first-class Honours graduate with more than 8 years of experience in education.

Kerry Anne Nelson is a workplace processes architect and uses her Lean Six Sigma training to maximise her years of experience in business management, education, and team leadership to help clients achieve lasting business growth.